• 7 October 2008
• Reference: JR205698

• Accounts Payable

• City of London £14.00 - £18.00 p/hr Temporary
• Benefits: Acounts Payable

The purpose of the job of Accounts Payable Administrator is to process and account for supplier invoices, ensuring that all items are processed in an accurate and timely manner and that only valid, authorised, transactions are undertaken and reflected in the Bank?s accounting records. This is to enable the Bank to register, process and monitor its transactions and risks, ensuring compliance with both internal policies and the rules and regulations of external tax authorities, regulators and other statutory bodies.

The main responsibilities and requirements of the role are:
Record Maintenance - The Accounts Payable Administrator processes transactions into the Bank?s accounts payable and general ledger financial applications, performing checks for validity, accuracy and authorisation, in order to preserve the integrity of data, in line with internal and external regulatory and statutory requirements.
The Accounts Payable Administrator keeps expenditure-related information and supporting documentation up-to-date, complete and easily accessible to fulfil external statutory and legal requirements and best practice.
In particular the Accounts Payable Administrator:- Processes invoices in an accurate and timely manner to safeguard the integrity of the Bank?s accounting records by ensuring that all expenditure incurred by the Bank is recorded accurately and completely.
Performs and submits for approval by the Accounts Payable Manager Supplier masterfile standing data maintenance. Records list of cheques raised daily on excel spreadsheet for distribution to Treasury. Requests via account opening spreadsheet new accounts not set-up on IMMS and Sun Accounts. Initiates CHAPS payment instructions.
Ensures that Accounts Payable related records are retained in accordance with corporate record Retention policy; Analysis and Reconciliation -
The Accounts Payable Administrator provides expenditure related information in a accurate, complete, timely and efficient manner, for internal management purposes and/or to fulfil external reporting requirements including: Reviews and analyses aged creditors regularly, discussing with business and administrative support units the action that they are taking to resolve queries regarding aged invoices; Advice and Information Sharing -
The Accounts Payable Administrator provides advice and guidance regarding the Bank?s approval policies to administrative support staff;
Other duties - The job description is intended to describe the main duties only. Jobholders are expected to maintain flexibility and perform all other reasonable duties that relate to the work including, but not limited to photocopying, filing and post opening

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Keywords related to this job

• Accountancy & Finance,
• Accounts Receivable / Payable,
• City of London,
• Temporary,
• Banking,
• Accounts Payable